Exhibitions Coordinator


The Exhibitions Coordinator plays a key role in the development, delivery and maintenance of exhibitions and collection displays at the National Portrait Gallery. The role reports to the Senior Exhibitions Coordinator and is a member of a small team that is responsible for the delivery of exhibitions both onsite and travelling. The position requires excellent communication and interpersonal skills and is required to act with a good degree of autonomy.

Specific Tasks

1.         Project manage all aspects of exhibition projects including exhibition plans, schedules, resourcing, budgets, risk management and evaluation.

2.         Administrative coordination including preparation and delivery of meeting schedules, agendas, minutes, and follow-up actions to facilitate effective and timely exhibition program delivery.

3.         Develop effective working relationships with a range of stakeholders including Gallery staff,          artists and their representatives, staff from other venues, external specialists and contractors          regarding aspects of the delivery of the exhibitions program, working towards timely and          coordinated program delivery.

4.         Support the Gallery’s Curatorial, Design and Registration teams with the installation of exhibitions.

5.         Assist in the delivery of the Gallery’s Travelling Exhibition Program including travel to          regional exhibition venues to condition report works of art; coordinate unpacking, installation          and presentation of exhibitions; and contribute to program delivery.

6.         Participate in matrix-team delivery of exhibitions, projects and events throughout the Gallery and actively support best practice WHS and inclusive work practices.

Selection Criteria

1.       Demonstrated knowledge and application of museum practices and procedures, and experience in the delivery of exhibitions in a gallery or museum.

2.       Ability to work both independently and as part of a team to creatively solve problems and work with a high degree of flexibility.

3.       Excellent communication (written and oral), presentation and interpersonal skills, including the ability to liaise with others on sensitive issues.

4.       Highly developed organisational and project management skills, including working with initiative to manage multiple projects, set priorities, meet deadlines and work to a budget.

5.       Considerable experience in the safe and effective handling, packing, transportation, installation and display of works of art and a detailed knowledge of appropriate museum standards as apply to a variety of media, including a good understanding of the roles of conservation, registration, exhibition and graphic design staff.

6.       Current driver’s licence and ability to travel as required and perform physical duties as required for exhibition installations and deinstallations.

Applicant information

In no more than two A4 pages, please tell us how your skills, knowledge, experience and qualifications make you the best person for this job.

Email your application, a current CV and the application coversheet to [email protected] by the deadline listed below.


If you need more information, please get in touch with contact officer on 02 6102 7179 or by email katrina.power @npg.gov.au

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